We all love this time of the year! The weather is “just right”. The nights are getting longer and warmer. Friends are getting together more for happy hours. Golf tournaments are happening all around the valley.
The downside for business owners – Attendance issues increase as the weather gets warmer.
This time of year, more employees are taking sick days when they are not sick, such as wanting to stretch the weekend into 3 days to extend a vacation or recoup from a “rough” night out. Matters get worse when they are sick and they do come to work because they have run out of sick days or know that they have been “out sick” too much. It is usually just a couple of employees who are consistently the culprits.
These attendance issues can create multiple problems:
Here are some ideas that you as a business owner can do to help control and possibly reduce attendance issues:
Make sure that your employees understand your view towards attendance.
Have your employee’s call you directly instead of their immediate supervisor.
Ensure that you are accurately tracking time off – use a software system if you have access to one.
Watch for Trends.
Create an award program to recognize those who don’t call out or are tardy over a specified amount of time.
When you determine a problem, schedule a meeting.
Allow your employees the time off, when needed, to deal with personal business.
Deal with the issue before it becomes a real problem.
Remember, one bad apple can spoil the bunch!!
I am the last to point any fingers! I, too, get excited to reach deep in my closet and pull out the cute summer dresses, the tank tops and my colorful collection of flip flops when the weather is warming up. However, with every company I have worked at or with as a client, not a year goes by that I don’t have to remind employees what is and isn’t appropriate to wear to the office. In fact, I just spoke with a business owner this week about this very concern.
Years ago, one of my employees wore a summer top to the office that appeared respectable when standing. However, even the slightest lean forward would provide the entire office a display of her thong underwear that were riding higher than the jeans she was wearing. To make a point of it, and trying to be funny, one of the male employees reached over while she was bending to get some files out of a lower level drawer and snapped her thong.
She had it coming, didn’t she?
Well, she reported the incident. It resulted in an internal investigation, a written warning for the male employee and a refresher training on Sexual Harassment for the entire office.
What can you do to avoid those uncomfortable and time consuming situations at the workplace? Get proactive on having a dress code in place, especially for the summer season.
Here are some tips to consider when creating a dress code policy:
Determine Your ‘No-Go Zones’.
Consider Clarifying Different Expectations by Department or Customer Contact.
Write it Down and Make it Definitive.
Send out a “friendly reminder” of the dress code policy each year just PRIOR to the warm weather.
Keep in mind, the appearance of your staff should support your culture and create a credible image in the mind of your customer.
If you decide to tackle the development your own policy. I strongly recommend having it reviewed by an HR expert or an attorney. While Title VII of the Civil Rights Act prohibits any employer discrimination based on gender, race, or religion, these are obviously highly sensitive areas, so it’s best to ensure your policy has been reviewed appropriately to help avoid any legal issues down the road.